The Glades Owners Association

Minutes for October 16, 2008

In attendance were Board Members, Don Cavaleri, Corinne Cox, Tom Easter, Bob Friess,  Ken Patterson, and Patty Wallace.  There were owners representing 20 Glades homes in attendance.  The Meeting was called to order at 6:30P by the President, Mr. Cavaleri.

Mr. Cavaleri requested that all homeowners cite their names and addresses for the minutes before speaking during the meeting.

The Minutes for the August 21, 2008 meeting were presented by the Secretary, Ms. Cox.  Mr. Easter requested that the Board Members be given the minutes in advance of the meetings.  Ms. Cox agreed to his request.  A motion was made to accept the minutes of the meeting by Ms. Wallace and seconded by Mr. Easter.  The motion was carried.

The Treasurer’s Report was presented by Treasurer, Mr. Friess.  The bank balance for Glades I was approximately $82,0000 with expenses of $11,000.  Glades II had an approximate balance of $4,500 with expenses of $1,500.  Leaving a balance of $75,000.  The $75,000 includes $10,609 in a Certificate of Deposit in the Emergency Fund.  Fourth Quarter expenses will include $14,000-15,000 in maintenance fees (yearly pine straw, etc.).  Our goal is to have $50,000 at the end of the year for signage.  At this point we still have approximately $48,000-$50,000 set aside.

Signage - The architect’s renderings of the new entrance signage and pavers to denote a residential area are at each Board meeting.  They can also be seen in the Hombre Golf Club Lobby.

 

At this time $45,000 has been set aside for the project.  The total cost for all three entrances will be $83,000 with Hombre Golf Club paying a third of the costs for the Back Beach signage.  Middle Beach and Back Beach construction will begin soon.  Beckrich signage will be started after the end of road construction.  The treasurer further noted that a $100 assessment may be needed to finish the entire project.

 

The contractor is pulling permits.  The City wants stamped copies of the plans before final approval will be given on the project.  The Board is in the process of seeing that it is being done. 

 

One lot owner is still outstanding on their dues.

 

Mr. Friess and homeowner, Dan Shaffer, met with Mr. Jackson of the Panama City Beach government to attempt to have The Glades streets classified as residential.  The issue had not been decided as of this date.

 

The next Glades newsletter will be published in September by homeowner and editor, Judy Berberich. 

 

Discussion ensued about the landscaping maintenance contract with David Jordan’s company approved at the June Board Meeting.  The price is determined by square footage.  Mr. Friess clarified amounts paid for various services for 2006 versus 2008.  Homeowner, Judy Lee, requested a copy of the contract.  Mr. Friess will provide same. 

 

Ms. Lee inquired about maintenance, electrical, and water costs for Glades II.  Mr. Lloyd noted that electric bills will be higher in the future since the fountains are working again.  They were deactivated due to the water level in the ponds being low. 

 

Homeowner, Jim Blanchard, inquired about the lack of lights around the fountain behind his home.  Mr. Lloyd did not realize they had been off and requested that neighbors assist his volunteer committee by alerting them when something is amiss.  The lights are to be on between 7:30-10P each night. 

 

Homeowner, Dennis Boston, inquired why there is a separation of Glades I and II.  After discussion of prior votes to combine Glades I and II, Ms. Lee offered to chair a committee that would address this issue.  It was noted that the reluctance of Glades I residents to assume the expense of the ponds in the rear of the Glades II property had an influence on prior votes.  So, Ms. Lee volunteered to write a letter surveying Glades II residents about the feasibility of eliminating the pumps in the ponds to cut their expenses.  If the vote of the Glades II residents was favorable to the elimination of the pumps, she would then draft a letter calling for a vote by all Glades homeowners on whether or not to combine Glades I and II.  After approval of the letter by the Glades Board of Directors it would be mailed for a vote.  Homeowner, Glenna Thomas, volunteered to assist Ms. Lee.

 

Mr. Easter noted that 95% of the Glades II money goes to the maintenance of the fountains.  Mr. Easter made a motion to do away with the pumps.  He stated that Glades II could disappear without the pumps.  Ms. Lee said that Wes Burnham offered to take over the Glades II ponds.  Others disagreed.  Board members will readdress this issue with Mr. Burnham.

 A motion was made to accept the Treasurer’s Report by Mr. Lloyd, seconded by Ms. Wallace.  The motion was carried.

The Maintenance Committee Report was presented by the Chairperson, Mr. Lloyd. 

Homeowner, Ron Gallagher, asked if the signage had been put out to bid.  Mr. Lloyd noted that six contractors made bids on the project.

 

The Glades II fountains are supposed to begin functioning at 4:30P each day.  Their lights are on from 7:30-10:00P.

 

Mr. Lloyd and Mr. Friess worked for two days on Glades II’s Pond 3.  When that was repaired the other fountains stopped.  An electrician was called to repair a short in that breaker box.  Also, a breaker box was stolen and had to be replaced and a clock in one of the breaker boxes needs to be replaced. 

 

Ms. Lee inquired about the lattice surrounding the pump housing.  It is in disrepair.  Mr. Lloyd will check it.

 

Mr. Lloyd has priced the installation of a well for the Glades II ponds.  This would ensure the water would continue to be high enough to run the pumps.  The cost is $2,500.

 

Homeowner, John Thomas, inquired about dispensing with the pumps.  Ms. Lee’s committee will address this issue.

 

Mr. Cavaleri addressed the issue of the Glades II fence behind the ponds.  He cited the results of the following bids:  Repair 1150 feet of existing fence - $1,000; Pressure wash the fence - $1,150; Remove existing fence - $2,300; or New vinyl fence - $29,924.  Mr. Blanchard said that the existing fence was cedar and it was aging appropriately. 

 

The Edgewater homeowners own the temporary vinyl fence around their property erected while Beckrich Road is under construction.  The temporary fencing will be sold after the road is completed.  Their homeowners were meeting this weekend to decide on a price.  This may be a viable alternative to all of the above mention options.

 

Ms. Lee’s committee with examine the options.

 

Mr. Gallagher asked when the Glades II sprinklers for common ground would be fixed.  Contractor, Mickey Mabry, will be fixing the broken sprinklers damaged during construction of Homeowner, Rusty Hill’s, driveway tomorrow.  Herbaflex fixed a irrigation line today.

 

Mr. Friess stated that a “Do Not Swim” sign will be going up on the fences behind Glades II.  It is a requirement by law.

 

Mr. Cavaleri wanted everyone to be aware that it would take a 2/3 affirmative vote of the entire Glades to combine Glades I and II.  He further noted that historically we have only received 23% of ballots back on any election. 

 

Mr. Easter made a motion for Glades I to pay the postage for an election on the combination of the two Glades.  Since postage for all mailings is always paid by the Glades I budget, it was voted on and passed.

 

A motion was made to accept the Maintenance Committee Report by Mr. Friess, seconded by Mr. Easter.  The motion was carried.

 

The Environmental Control Report was presented by the Chairperson, Mr. Patterson.

 

There have been various requests for new roofs, house painting, and new fences that have been approved by his committee.

A motion was made to accept the Environmental Control Committee Report by Mr. Lloyd, seconded by Mr. Easter.  The motion was carried

The Social Committee Report was presented by the Chairperson, Ms. Wallace. 

 

A location for The Glades Christmas Party is at the forefront of planning for the social calendar.  Ms. Wallace has investigated Saltwater Grill at $35 per person for a selection of three choices.  (Room is wanting for dancing.); Edgewater or Boardwalk (Would have to hire entertainment.); and The Breakers (They are not booking for Christmas at this time.)  Only Saltwater would give a firm price now for a Christmas Party.  Ms. Wallace will follow up with the Breakers next week. 

 

Homeowner, Ivan Velazquez, asked about one of the restaurants at the Laketown Wharf Condos.  Ms. Wallace will inquire about availability.

 

Discussion was held concerning an October social.  She talked to Dan McGrath at Hombre and he gave her three available Sundays, October, 5th, 19th, and 26th.  The price would be $12.49/per person for burgers, etc.; $9.98/per person for brats, pasta salad or cole slaw; or barbecue at $8.73/per person.  They would charge nothing to set up for the first hour and $50 per hour thereafter.  If we brought in Sonny’s barbecue it would be $9.49/per pound, serving four, the expenses would increase for set up.

 

A motion was made to accept the Social Committee Report by Mr. Easter, seconded by Mr. Lloyd.  The motion was carried.

 

President Cavaleri called for New Business.

 

Mr. Easter inquired about our attorney of record.  We voted at the June meeting to discontinue our relationship with Tim Sloan so we need to hire a new attorney.  Mr. Cavaleri will go forth on this issue.

 

Mr. Easter requested that The Glades website be updated.  Ms. Cox will review the site and ask the new webmaster to make some changes.  Mr. Easter wanted former webmaster and homeowner, Paul Churchill’s, email address to be removed from the site.

There being no more business, Mr. Lloyd made a motion to adjourn and Mr. Easter seconded it.  The motion was carried and the meeting was adjourned at 8:35P.

Respectfully submitted by Corinne Cox