The Glades Association
Annual Meeting
February 27, 2011
Board Members in Attendance:
Gus Martell
Art Chambers
Barbara Fraley
Tom and Diana Holmes
George McNitt
Homeowners in Attendance:
Bill and Connie Cocklin
Linda Gray
Barbara Aycock
John and Rosemary Drazenovich
Sally and Richard Ruyack
Billie Jane Jackson
Raymond K Lake
John Bridges
Jean Glen-Walker
Marlys Gilbert
SE Sims
Clarence Belinge
Jane Moffitt
Julie Vaughn
Jerrold and Gina Hall
Lee Lloyd
Martha Horn
Jerrold and Gina Hall
Lex and Vicki Wahl
Tom Easter
Call to Order
The 18th Annual Membership Meeting was called to
order by President Gus Martell at 2:10 pm.
A committee was selected to count the ballots.
Gus Martell called for any write in nominations on the ballot.
Jane Moffitt asked who the write in candidates were.
The nominations were closed and counting of the ballots commenced.
Gus asked for approval of the minutes of the January 27,
2010 meeting. Tom Holmes moved to accept the minutes; seconded by Tom Easter.
The January minutes were approved.
The corrected minutes of the November 18th meeting were called
for approval. Tom Holmes moved to
accept the minutes; seconded by Barbara Fraley.
The corrected minutes of November 18, 2010 were approved.
Presentation of
Audit Report
Gus Martell called for the presentation of the Audit Report
by the Audit Committee, headed by Bill McCarthy.
Bill Cocklin read the Audit report to the general membership.
The Audit Report stated that the financial records of the calendar year
from January through December 2010 had been reviewed.
Objective was to determine the accuracy of the financial transactions of
the association for the year 2010. The auditors review showed that the receipts
and disbursements were accurately reflected and handled in a timely manner.
Bill Cocklin stated that the report showed a clean audit.
Gus made a motion to accept the Audit report; seconded by Tom Holmes.
The Audit Report was approved.
Treasurers Report
George McNitt presented the Treasurers Report, Current
Balance Sheet and Budget Forecast. He pointed the membership to the balance
sheet as of Dec 31, 2010, stating that this was the lowest balance the
association has ever carried over.
We have three accounts; a checking account, money market savings account, and a
money market reserve account. The two money market accounts have a requirement
of maintaining a balance of $2500 per account.
If we go below that balance we are penalized by the bank.
The balance sheet reflected total assets of $5,692.31. The reason we were
so close to the balance was the cost of the sign projects. McNitt reported that
the association is solvent and 2011 should be a much better year.
Profit and Loss statement shows the
breakdown of where the money went.
It does show a minus balance of - $19,926.59.
We actually expended more than we brought in last year.
The budget spread sheet shows all the categories and expenses for each
quarter. Budget Forecast is the last sheet and reflects the beginning balance of
$9,730.31 and the reserve account with $5000.00. George McNitt welcomed any
comments or questions from the membership on the budget for 2011.
Florida Sunshine Laws requires that we have enough in the bank, the
reserve account, to cover all the assets we have.
The signs alone were valued at $90,000.00.
George McNitt stated that Tom Easter had informed us that
the City of PCB will in the future require us to redo the entrance on Middle
Beach Road. Tom Easter then announced new plans from the City.
The plan now is to reroute the water lines to the church side of our
entrance; thereby saving the destruction of our entrance signage and
landscaping. The City will be
compensating the church for any damages.
Gus Martell recognized neighbors like Tom Easter, the City
Liaison and Bill Cocklin, for neighborhood events, who were working on behalf of
the entire neighborhood. The board
is trying to work within the budget so that we don’t get into problems like we
did several years ago. Gus asked
for a motion to accept the Treasurers report. Barbara
moved to accept the Treasurers report; seconded by Tom Holmes.
George added that everyone might want to know how much is in the bank.
He stated that there was $50,665.00 in bank at present.
With late assessment fees and foreclosed homeowners fees, we have
$6520.00 outstanding on the books.
Old Business
Tom Easter commented on the City painting the left and
right lane turn striping at the Back Beach Road entrance.
He also addressed the street painting on Hombre Circle and how he had
contacted the City and they had patched and covered the paint.
Tom explained how anytime anyone in the neighborhood had a problem with
excessive water bills or busted water mains, to contact the City and explain the
circumstances; generally the City will make an adjustment.
Gus reported that he and Art Chambers worked on the Bylaws
with our Attorney. When the bylaws
are complete everyone will be able to see the bylaws and be able to vote on
them, prior to the bylaws being official.
Florida just came up with new law stating the homeowners would need to
vote on new bylaws. The Glades Owners meetings are held every other month at
Gulf Beach Baptist Church. Gus encouraged everyone to attend the meetings and
get involved.
In other old business, Gus asked Bill and Connie Cocklin to
present the concept of the Spring Fling Picnic.
Bill reviewed the research and synopsis he and Connie had prepared for
the Board previously. They did an
extensive cost analysis. Lee J Kinner has agreed to cook.
We are planning the event for April 16 with food, drinks, paper products,
charcoal and tent for approximately 200 neighbors.
He told the audience of Wes Burnham’s recommendation to host the picnic
by the Good, just southwest of Tierra Verde.
This location would allow for the tent, tables, chairs and plenty of
parking across the street. The cost
range is from $959-$1400. Gus
mentioned that we had budgeted $2000 for this type of event.
Gus asked for a motion to accept the picnic plans and proceed with the
event. Tom Easter moved to proceed
and Jane Moffitt seconded the proposal. The Spring Fling Picnic passed.
Volunteers will be needed to make the event work.
New Business
Gus Martell recognized the outstanding job Judy Lee had
preformed this past year as maintenance chairperson.
He stated that her hard and diligent work saved the Homeowners and the
Glades a lot of money. Others
agreed!
George McNitt mentioned that he had received calls about
unleashed dogs on Hombre Circle and Glades Turn.
The volunteers presented the result of the votes for the
New Board. Gus said the first name
was his, and he was approved. The
second nominee approved is Jerry Hall.
Third is Bob Gilbert, who had planned to be at the meeting but became ill
suddenly. Fourth nominee approved
is Bob Henry. The final nominee is Raymond Lake.
The new five member board was selected.
The new board is Gus Martell, Jerry Hall, Bob Gilbert, Bob Henry, and
Raymond Lake
Other write in candidates were:
Tom Holmes, Diana Holmes, George McNitt, Barbara Fraley, Jack Morris,
Rich Mathews, Jane and Charlie Schott, Tom Easter, Bill Cocklin, Linda Gray.
Gus Martell asked for a motion to accept the vote and
results of the election. Tom Holmes made a motion to accept; seconded by Barbara
Fraley. The vote passed and the
Glades owners Association has a new Board.
The annual meeting was adjourned by Gus Martell at 3:15pm.