Glades Owners Association Meeting

January 27, 2011

Board Members and Homeowners in Attendance:

George McNitt

Barbara Fraley

Judy Lee

Connie and Bill Cocklin

Tom and Diana Holmes

Tom Easter

W.E. McBryar

The January 27, 2011 meeting was called to order by Tom Holmes at 6:35pm.  Holmes asked for approval of the minutes; however there were problems with the minutes and George McNitt presented the errors and omissions that needed to be changed.  The minutes were approved; based on amendments and pending corrections.

Old Business:

Bill and Connie Cocklin presented assumptions and open items for the Glades Spring Fling Picnic.  The Cocklin’s did two cost estimates.  The estimated attendance is approximately 200.  A rental company can supply a tent, tables and chairs to accommodate 100 people. Comparing a Christmas party vs. a Spring Picnic...... is really no comparison.  Discussion from the floor about executing, planning, promoting the spring picnic; with the Cocklin’s stating that there were a lot of new owners in the neighborhood who wanted to get to know their neighbors.  Yesterday’s events are gone…it’s time to live in the present.  We will need volunteers to help fold chairs and place tables within the tent.  Final approval by the board of Directors is still open.  Several locations have been proposed.  Wes Burnham suggested the area south of the number one tee on the “Good”.  This would provide plenty of area west of the Tierra Verde entrance, with access to parking across the street on Glades Trail.

Lee J Kinner has been contacted and volunteered to do the cooking at no charge.  He can acquire the food from his resources or the board can purchase items from Sam’s at comparable prices.  He can also provide trash service from Waste Pro.

The proposed date is April 16, 2011 from 11:00 am – 2:00 pm.  The Association would provide soft drinks and water; no alcohol.  Cocklin’s suggested a BYOB event.

 Any unused food would be donated to a Homeless Shelter.  Other possible events might include gift drawings, golf scramble and inflatable bouncing house.  Volunteers would be needed to set up and take down tables and chairs, serve food, general pick up and deliver unused food to shelter.

The board recommended that the Spring Fling Picnic be presented at the annual meeting for approval and voted on by the membership and the new board.  Judy Lee made the motion and Tom Holmes seconded.  The motion carried to present the event at the annual meeting.

Treasurers Report:

George McNitt presented the balance sheet as of December 31, 2010, showing the assets, liabilities and equity.  The total current assets are $5692.31 and the money market reserve fund showed $2576.25.  We have two money market accounts; one for savings and one for reserve.  The sunshine laws require that we have as much in a reserve account as we have in assets. The Treasurer stated that he was advised by Bill Henry, the Attorney that we need to consistently build the reserve account back up.  The Profit and Loss statement from January through December 2010 showed total income of 54,228.64 and total expenses of 74,155.23.  The Glades net income for 2010 was -19,926.59.  McNitt expressed concern about losing some of the entrance structures on Middle Beach when the City of Panama City Beach begins replacing the drainage along Middle Beach.  The timeline for repairs from the City of Panama City Beach is forecast within the next three to five years. 

Tom Easter questioned high water charges, stating that he could go to the city and ask for an evaluation and variance in the bill.  Discussions in the meeting were directed to a water pipe that broke during an extreme freeze, and that could have resulted in the high water charges.  It was discussed that Tom Easter could get with George McNitt and take copies of the invoices to the City for redistribution of charges.

Completing the end of the year, the Treasurer’s Report, revealed that we had to spend more money on general maintenance.  The entrance signage put the budget over the top from last year.  There was some discussion of another special assessment or dues increase later in 2011.  George feels that the budget is beginning to look better once we recover from the past expenditures and the economy.

Currently there are seven outstanding foreclosures in the neighborhood.  The assessment fees are coming in good and all should be in by February 1.  George sent nomination letters out in late November; he received one resume back from Jerry Hall, stating his interest to be on the board.

Tom Easter asked if we are required to have an annual meeting.  George McNitt said YES we are required to hold an annual meeting, according to the By Laws and Sunshine Laws.

Tom Holmes asked for motion to accept the Treasurers report.  Judy Lee made a motion; Tom Holmes seconded the motion. The Treasurers report was accepted.

Maintenance and Repairs:

Judy commented that we lost an irrigation pipe and had it repaired.  Jerry Hall had asked about getting permission to repaint his home.

New Business:

Annual Meeting is Sunday Feb. 27^th at 2:00 pm at Edgewater Convention Center.  Notification of meeting will be sent with nominee’s notification and Ballots.  Packages need to go out 14 days before the annual meeting, according to Florida Sunshine Laws.  Meeting was adjourned by Tom Holmes.